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Booth Rules | NPV | Quick Facts | Insurance | Material Handling | Save Money
Booth rules and regulations
Booth rules and regulations are guidelines that tell sponsors with a physical space at the event how they can set up and operate their space at the show. They cover things like booth size, display height, safety requirements, and what activities are allowed and not allowed in the exhibit area. Following these rules ensures everyone has a fair, safe, and professional environment to showcase their products or services.
NPV
MAU Vegas does not sell, rent, or distribute any database lists, nor do we disclose email addresses. Any statements or offers claiming access to attendee lists are fraudulent. If you receive a message from a source outside of MAU Vegas regarding attendee lists, please do not engage or interact with them.
The Objectives and Needs form is something we ask sponsors to complete before the event. It helps us understand their goals for sponsoring, the types of customers they want to connect with, and how they plan to make connections. Sponsors can also use it to share any questions or concerns so we can better support them before the event.
Quick Facts
Quick Facts are a summary document that gives sponsors the essential logistics information about the event in one place. They cover things like booth inclusions, important dates, shipping details, and show schedule including move-in and move-out hours. It’s basically a handy guide to help exhibitors plan and stay organized for the event.
Insurance
All sponsors with a physical space at the event must provide proof of liability insurance per their contract with the event. This coverage protects both the sponsor and the event organizers in case of accidents, damages, or injuries that happen during the show. It’s a standard requirement to help ensure everyone’s safety and financial protection.
Material Handling
What Is Material Handling at Tradeshows?
Material handling—often called drayage—is the service provided by the show’s general contractor to move your freight once it arrives at the show destination. It covers the handling of your materials from the moment they reach the venue or advance warehouse until they are delivered back to the carrier after the show.
What Material Handling Is Not
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It is not shipping. You still pay your carrier (FedEx, UPS, freight company) to transport your materials to/from the city.
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It is not booth setup. Labor for building your booth is separate.
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It is not storage for the entire show. Only empty crates get stored during the event.
5 Tips to save money
Ordering services like electrical, internet, furnishings, and material handling before the advance deadlines can save you
significantly. Late orders will come with surcharges.
Consolidate your shipments to reduce material-handling charges and consider sending freight to the advance warehouse to avoid last-minute shipping premiums or delays that lead to extra fees onsite.
Invest in modular booth elements you can rebrand or reuse for multiple shows. Swapping graphics instead of rebuilding structures saves time and budget year over year.
Review your orders with your Sponsor Success Manager to avoid unnecessary items or duplicate services. Sometimes you can downsize furniture, reduce electrical needs, or avoid extras that don’t add value.
Use complimentary items like digital listings, show logos, promotional tools, and educational webinars. These free opportunities boost your visibility without added cost.
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